Secure Board Communication

Boards of directors must communicate effectively to set goals for the business and help it reach them. Their communication can reveal confidential information, including financial information which could be a disaster if the incorrect hands.

That’s why secure communication between boards is crucial, particularly in the age of technology that is changing how businesses operate. To do that boards must implement secure collaboration tools such as board portals and real-time communication platforms. It’s also important for boards to be able to track and evaluate their own governance performance, which includes their strategy for secure communication.

For instance, a board portal that allows for seamless transitions between formal and informal channels of communication — such as group chats, email and texting is crucial for secure board communications. This kind of software provides a private, safe way to collaborate and share files. It also facilitates real-time discussions and sharing of files. It should have features that support granular controls for access and deletion, as well as security protocols for encryption and backup.

A strong board portal is crucial however, so are reliable instant messaging tools and meeting scheduling software. These should be simple to use and operate like popular texting, phone and email applications. They should also come with additional security features like the ability to cancellation of messages and preset contacts. They must also send automatically notifications to read, and an “view-only attachment” option that prevents downloading screens, exporting, screen shots and forwarding. To avoid data loss, they should also be backed up in multiple locations as well as remote ones.

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